Full-Time Senior Payroll Analyst

At Talkspace, we are committed to fostering a diverse, equitable, inclusive, and belonging-centered workplace where everyone can thrive while making a difference in mental health.

Want to help over two million people receive quality mental healthcare? Come join our mission of getting therapy in the hands of everyone!

We are looking for an experienced Senior Payroll Analyst to join our Finance team.

This role will support our Senior Manager, Payroll and Equity in executing the day-to-day operations of payroll processing.

This team member will serve an integral role in relationship building across our Finance, Accounting, HR and Legal departments and will also serve as the payroll liaison for our internal employees.

We are looking for someone who is passionate about innovating existing processes and launching new initiatives and wants to bring their talents into a “for purpose” space.

To work at Talkspace, you need to be as passionate as we are about our work, and excited to partner with us on delivering quality mental healthcare.

This is a remote position based in Eastern Time. Talkspace Headquarters is located in NYC

What You’ll Do

• Process, through our PEO’s, bi-weekly payrolls for US and process semi-monthly payrolls for Puerto Rico, our Therapist network and our corporate payroll.
• Support Sr. Payroll Manager during payroll system implementation into a non-PEO system with a go-live date of 1/1/2026.
• Audit data to identify and resolve discrepancies before, during and after payroll processing cycles.
• Identify necessary off-cycle payroll runs for Sr. Payroll Manager to process.
• Identify when issues require escalation to Sr. Payroll Manager, as well as improvements to current practices and policies.
• Provide day-to-day support and issue resolution related to payroll, timekeeping for internal employees and people managers.
• Maintain electronic payroll files orderly, every pay period by entity, by pay date in real time, in order to be audit ready at any moment.
• Project manage special payroll initiatives as assigned by the Senior Manager such as documenting payroll process procedures and process improvements.
• Partner with People Operations to ensure all new hires and payroll related changes are adequately accounted for.
• Ensure SOX compliance on all aspects of payroll processing, including documentation, testing and audit support.
• Build strong relationships with our internal employees and people managers to maintain relationships and keep an ear to the ground to help identify needs.
• Maintain accuracy and ensure compliance with all federal, state, local, and regulatory requirements.

About You

• 4+ years of payroll experience with some experience in companies under 1k employees
• 1+ years of payroll experience in a publicly traded company
• 1+ years of payroll experience with processing non-exempt payroll
• Previous experience implementing relevant systems and processes to serve a high growth environment.
• Proficiency in multiple payroll and HRIS systems (i.e, BambooHR, ADP, Workday).
• Comprehensive knowledge of regulations, payroll taxes, and labor code for multi-state organizations a plus
• Outstanding attention to detail to analyze and draw conclusions from payroll data.
• Service oriented individual with great verbal and written communication skills.
• Ability to act with discretion in managing confidential information.
• Adaptable in a changing environment, and able to manage moving priorities, projects, clients, and payroll systems.
• FPC or CPP certification preferred, but not required.

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