Full-Time Senior Talent Acquisition Coordinator

Senior Talent Acquisition Coordinator

The Senior Talent Acquisition Coordinator supports the talent acquisition process pre-hire and post-hire, acting as an expert resource for Applicant Tracking System (ATS), candidate management, training, and advice. Handles daily inquiries.

Work Location: Remote for candidates in the US only.

Work Arrangement: Remote, aligned to EST shift.

Specific Needs: Must be comfortable supporting executive-level positions, client-facing interactions, and working independently.

Responsibilities

1. Logistics:
• Handles complex recruitment and scheduling with hiring managers and candidates.
• Manages the offer process (creating and routing offer letters).
• Leads discussions with Hiring Managers as needed.
• Coordinates background, drug, and reference checks.
• Arranges travel, transportation, and accommodations.
• Coordinates onboarding and offboarding processes.
• Provides administrative support to Recruiters.
• Researches and coordinates vendor processes for vendor identification and approval.
• Assists with purchase order requests and project proposals.
• Acts as point of contact for vendor communications (start/end dates, extensions, replacements).

1. Candidate Management and Application Tracking Systems (ATS) Management
• Drafts, edits, and posts positions in ATS accurately and within timeframes, with approvals.
• Ensures candidates follow ATS workflows.
• Sends and collects responses through new hire and applicant surveys.
• Assists with ATS administration, optimization, and use.
• Creates and manages basic metrics reporting.

1. Recruitment Marketing
• Creates and implements recruitment marketing plans and strategy.
• Utilizes software for mobile and email campaigns.
• Tracks job posting information.
• Posts positions to external resources (job boards, social networking sites, etc.).
• Manages vendor relationships.

1. Process Improvement
• Provides best practices and process improvements throughout the talent acquisition cycle.
• Documents process changes (process maps, team structure charts, detailed procedures).
• Identifies and troubleshoots issues, escalating when needed.
• Identifies opportunities to improve client and candidate experience, and scheduling efficiency, and provides process recommendations for operational excellence.
• Tracks, reports, and provides feedback on vendor performance.
• Troubleshoots vendor problems and presents to management.
• Performs other duties as assigned.

Education: High school diploma or equivalent required. Bachelor's degree preferred.

Experience: 3+ years' experience in a business or office environment, with HR/talent acquisition experience preferred.

Functional/Technical Knowledge, Skills and Abilities Required

• Knowledge of talent acquisition concepts and procedures preferred.
• Demonstrated success with Applicant Tracking Systems (ATS) and reporting.
• Basic analytical skills for assessing and presenting data.
• Proficiency with Microsoft Office Suite (including Outlook).

All your information will be kept confidential according to EEO guidelines.

Possible employment type: Full-time

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