Full-Time Senior Talent Administrator & Coordinator

Senior Talent Administrator & Coordinator

The Senior Talent Administrator & Coordinator provides senior level administrative support to the talent acquisition process, facilitating logistical and recruitment activities for a specific client program or teams.

1. Assist with recruitment & interview process
2. Complete phone interviews & document candidate responses, screening candidates based on position requirements
3. Develop interview schedules to ensure qualified candidates are evaluated
4. Update candidate statuses in recruitment systems (Applicant Tracking System (ATS), proprietary systems)
5. Schedule complex interviews (phone, video, in-person) with Recruiters or Hiring Managers
6. Execute offer process (offer letters, presentations)
7. Coordinate candidate background, medical, & reference checks
8. Arrange travel, transportation, & accommodation for candidates
9. Coordinate onboarding & offboarding processes
10. Edit & post positions to ATS accurately & on time
11. Administer posting to candidate generation channels
12. Provide metric & pipeline reporting
13. Lead discussions with candidates & Hiring Managers as needed
14. Assist with ATS administration & optimization
15. Provide best practices & process improvements throughout the talent acquisition cycle
16. Document process changes (process maps, team structure charts, procedures)
17. Identify & remediate workflow & system issues
18. Identify opportunities to improve client & candidate experience, making process recommendations for operational excellence
19. Act as a subject matter expert; provide training & coaching to less experienced colleagues
20. Provide other administrative support to the recruitment team as needed

Position Requirements

• High school diploma or equivalent
• Cielo TalentCloud ACE certification preferred
• Previous experience in a TAC role
• 6+ months experience as a Specialized Talent Administrator & Coordinator preferred
• Strong recruitment administration skills & competencies
• Knowledge of talent acquisition concepts, practices, & procedures
• Fluent in English; strong verbal & written communication skills
• Proficient with Microsoft Office Suite (including Outlook)
• Experience with a mainstream ATS
• Ability to prioritize & organize work
• Excellent customer service skills for colleagues & clients

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