Full-Time Virtual Recruitment Support Specialist

• Prepare proposals and documents using PandaDoc
• Conduct the first candidate interview
• Coordinate and schedule candidate interviews across various time zones
• Maintain and update applicant tracking systems (ATS) and internal trackers
• Post job openings to internal and external job boards and platforms
• Support recruiters in candidate sourcing and initial screening efforts
• Communicate with candidates to confirm interview details and follow-ups
• Assist in the preparation and distribution of recruitment-related documents (e.g., interview guides, offer letters, contracts)
• Monitor candidate pipelines and provide regular recruitment status reports to clients
• Facilitate reference checks, integrity analysis, role alignment and skills assessments
• Conducting onboarding sessions with clients
• Provide general administrative support to the recruitment team

• Proven 3+ years of experience in an administrative or HR support role (recruitment experience preferred)
• Strong organisational and multitasking skills
• Excellent written and verbal communication skills
• High level of attention to detail and accuracy
• Ability to handle confidential information with discretion
• Team-oriented and customer-service focused approach

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