Full-Time Accounting Operations Manager

Position SummaryThe Accounting Operations Manager is responsible for supporting all aspects of Nava’s accounting operations, including accounts payable (A/P) and accounts receivable (A/R), Payroll, month-end close out, reconciliation, state reporting compliance, and auditing. This role reports to the Controller and assists with maintaining the general ledger system and internal controls, ensuring compliance with GAAP and FAR.

This role involves a high level of discretion in collaboration with Contracts, People Operations, Program Finance, Delivery Management, and Nava leadership.

Responsibilities

1. Preparing recurring month-end journal entries
2. Preparing reconciliations for assigned balance sheet accounts
3. Assisting with preparing the month-end closing schedule
4. Supporting the review, approval, and posting of A/P invoices, A/R invoices, Cash Receipts, and Labor costs
5. Assisting with the preparation of financial workbook and presentations
6. Reviewing and organizing incoming mail
7. Responding to and filing state reports, including submitting payments to maintain state compliance
8. Preparing schedules to support state filings
9. Coordinating with A/P to ensure accurate and timely recording with saving backups
10. Communicating with Paylocity about any state notifications related to payroll
11. Researching and resolving any issues related to state compliance
12. Setting up new hires in system and sending temporary login passwords
13. Adding fringe related project codes, overhead/G&A codes, and PTO accrual plan to system
14. Reconciling salary/hourly rates, termed dates, name changes, and organization in Unanet to the data in Paylocity
15. Deactivating user accounts
16. Resolving any import errors from Paylocity to Unanet
17. Reviewing A/P, A/R, and Payroll day-to-day transactions
18. Assisting in preparing audit documentations and analyses
19. Assisting with helpdesk tickets relating to accounting
20. Serving as a backup for processing of A/P, A/R
21. Processing payroll
22. Recommending and implementing processes to improve efficiencies
23. Developing and maintaining accounting policies and SOPs

Skills

• 5-10 years of relevant accounting experience
• Experience with government contracting, payroll, and month-end closeout
• Working knowledge of GAAP and FAR requirements
• Strong organizational skills and ability to prioritize
• Excellent customer service skills for both internal and external customers
• Bachelor’s degree in accounting, finance, or business administration
• Unanet experience a plus
• Proficient in GSuite, Slack, Zoom, Excel, and Apple computers

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