Full-Time Admin Assistant

Seeking native-English speaker. 100% Remote position. Business operates in NYC. Must have background in corporate, finance, insurance, and/or legal work.

Business Description: Corbel Property Management manages condo buildings in NYC. Corbel manages these buildings' finances, insurance, and legal/governing frameworks.

Job Description: We are a property management business seeking an Assistant Admin who will be trained to become a Property Manager. No previous Property Management experience required. As the Assistant Admin, you will interact with Clients and other Admin Professionals directly, to gather, organize, and process information (financial, legal, etc.). You must be a native speaker of English and be comfortable with basic math. The position is full-time, 9am to 5pm EST (NYC time).

Gathering Information: Collect personal, equipment, or financial data for forms and documentation via email, phone calls, texts, and photo-documenting. Main Skills: Assertively and proactively ask questions and identify gaps in information.

Organizing Information: Log information accurately in the correct Google Doc or Spreadsheet using a neat, logical, and professional format. Main Skills: Enjoy documenting and organizing for clarity and ease of use.

Processing Information: Ensure all information entered on forms, spreadsheets, etc., is accurate. Main Skills: Use checklists, double-check work, spot patterns indicating errors, and investigate thoroughly.

Hours & Pay: 9am to 5pm Eastern Standard Time (NYC). 30-40 hours per week. Greater or less than that amount must be discussed with supervisor. Staff member will track their own hours and submit them each week. Pay range is $2,000 to $2,500 per month.

Tasks in Detail: (You don't need to know how to do anything below. You just need to be trainable.)

• Insurance Renewals: Aiding the insurance company in gathering information, filling forms, and filing information related to building property insurance renewals.
• Property Tax Challenges: Assist the lawyer who will appeal the property taxes in the gathering, filling out, and filing of forms.
• Gathering Information, etc.: More gathering information, filling forms, and filing it!
• Domecile: Uploading documentation to the software called Domecile.
• City, State Registrations: Gathering info to fill out government forms (Storefront Registration, Supplemental Storefront Registration, RPIE Statement, HPD Property Registrations, etc.).
• Renewing Tenant Leases: Work with the Property Manager for assembling lease renewals for standard and Rent Stabilized leases.
• Tenant-Candidate Fielding: Fielding inquiries from potential tenants and assembling their documents.
• Appfolio Enrollment: Assist new tenants with enrolling in the payment portal - Appfolio.
• Liaison: Liaison with buildings' accountants, CPAs, and related tax attorneys, vendors, tenants, and owners to work out bookkeeping issues.
• Budgeting Help: Assist with budgeting questions and recommendations. Recommend action where there is a pressing need, e.g., a building's cash flow is going to hit negatives.
• Expertise Development: Investigate and build knowledge base around NYC coop, condo, and rental building finances and bookkeeping.
• Upload Resident Info: Put all residents/owners/tenants info into Appfolio.
• Resident Portals: Get all residents/owners/tenants to activate their Appfolio accounts.
• Transition Bookkeeping: Importing financials from preceding property management companies to our software.

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