Full-Time Executive Assistant

What you get to do in this role:

Provide administrative support to both Chief Transformation Officers (VP Level).

Calendar & meeting management: coordinate internal and external meetings including staff meetings, executive briefings, all hands meetings, QBR’s and off-site meeting and events.

Assist with food orders, meeting needs, agenda support and note taking.

Proactively manage calendar requests and conflicts.

Meeting and interview preparation. Provide agendas, resumes and appropriate materials in a timely manner ahead of meetings and interviews.

Apply discipline and rigor around meetings and ensuring agendas and clarifying context and purpose with senior leaders you support as well as participants.

Handle all travel (flight, hotel, car) arrangements for domestic and international travel.

Expense management duties, which includes submitting expense reports and receipts in a timely manner.

Provide onboarding support for new hires, assist with cubicle assignments, equipment requests, onboarding meeting scheduling and being a point of contact for new hire.

Provide onboarding support for new vendors and agencies when needed, ensuring they have the right access and documents/enablement required to get them up and running.

Project work as needed to support each teams’ goals.

To be successful in this role you have:

Experience in leveraging or critically thinking about how to integrate AI into work processes, decision-making, or problem-solving. This may include using AI-powered tools, automating workflows, analyzing AI-driven insights, or exploring AI's potential impact on the function or industry.

• 4+ years of administrative assistant experience
• Proactive, one step ahead work ethic, attitude, and approach
• Able to multi-task and juggle multiple calendars, teams and requests
• Ability to drive schedules and agendas with deeper understanding of context
• Strong teamwork and interpersonal skills with a desire to offer suggestions and improvements
• Superior communication skills with the ability to work across all levels, internally and externally
• High level of confidentiality, discernment and judgement
• Desire to grow and take on your own projects and work under pressure while consistently meeting deadlines
• Technical wizard with Word, Outlook, PowerPoint, Zoom, Concur

What is the last date for applying to the job?

Which countries are accepted for this remote job?