Full-Time Administrator - Office Management

We are looking for a professional, qualified and enthusiastic individual for a full-time Administrator, Office Management position in Brazil.

Ideal candidate will be fast-thinking, adept at multitasking and serve as the company's main point of contact.

Responsibilities include:

1. Primary contact for accounting and administrative matters for Brazilian employees.
2. Manage Grant reports for Argentina, Brazil, Chile, Colombia, Mexico, and Peru; prepare and upload them; coordinate grant invoice issuance for the region.
3. Manage administrative tasks: meetings, events, travel bookings, calendar management, and minutes.
4. Office management: purchasing supplies, coordinating maintenance/repairs, and vendor liaison.
5. Liaise with internal and external stakeholders for building and facility management.
6. Prepare Accounts Payable lists for external accounting, following corporate rules.
7. Enter payments on banking websites and coordinate approvals (vendors, employee expenses, benefits, taxes, payroll, regulatory).
8. Send remittances/proof of payments to vendors and employees.
9. Cash planning: reconcile monthly bank statements and manage corporate credit cards.
10. Provide support on monthly G&A accruals, General Ledger reconciliations, accounting matters, and corporate reporting rules; and annual budget process (as needed).
11. Out of Pocket expenses: prepare and upload reports, coordinate invoice issuance, reconcile expenses, calculate accruals, and liaise with the OOP global department.

Requirements:

• Strong proficiency in Spanish and Portuguese.
• Intermediate English proficiency.
• Basic accounting and administrative experience.
• Previous international experience is a plus.
• Bachelor's degree (or in progress) in Finance or Accounting.
• SAP knowledge is preferred.
• Excellent communication and organizational skills.
• Problem-solving skills and proactive approach.
• Trustworthy, discreet and able to handle confidential information.
• Proficiency in MS Office (Word, Excel, PowerPoint).

What is the last date for applying to the job?

Which countries are accepted for this remote job?