Full-Time Fleet Operations Specialist

Fleet and Heavy Equipment Operations Specialist is responsible for overseeing the acquisition, operation, maintenance, and compliance of a company's fleet and heavy equipment.

Ensures all vehicles and machinery are efficiently utilized, properly maintained, and fully compliant with safety and regulatory standards.

Manages the insurance process (policy selection to claims processing), and leads investigations into vehicle and equipment accidents and incidents, ensuring thorough analysis and resolution.

Collaborates with operators, mechanics, vendors, and insurers to optimize fleet operations, minimize downtime, and control costs.

1. Fleet & Equipment Operations: Manages daily operations for fleet vehicles and heavy equipment for efficiency and availability.
2. Tracks equipment utilization, performance, and costs to optimize asset lifecycle management.
3. Develops and implements preventive maintenance programs to reduce breakdowns and extend equipment lifespan.
4. Coordinates repairs and inspections with internal mechanics and external service providers.
5. Ensures compliance with all local, state, and federal transportation, safety, and environmental regulations.

1. Insurance & Risk Management: Oversees insurance process for all fleet vehicles and equipment (policy selection, renewals, and claims).
2. Maintains up-to-date records of insurance policies, claims history, and compliance documents.
3. Works with insurance providers to file claims, assess damages, and ensure timely resolutions.
4. Implements risk management strategies to minimize insurance costs and prevent liabilities.
5. Ensures all operators and fleet assets are properly insured and compliant with company policies.

1. Accident & Incident Investigation: Conducts thorough investigations of all vehicle and equipment accidents, incidents, and near-misses from initial report to resolution.
2. Gathers and analyzes evidence (operator statements, maintenance records, GPS data, video footage).
3. Works with law enforcement, insurance adjusters, and regulatory agencies as needed.
4. Identifies root causes and recommends corrective actions to prevent future incidents.
5. Prepares detailed investigation reports, including findings, conclusions, and recommendations for safety improvements.
6. Implements post-incident training, policy changes, or corrective measures to enhance fleet safety.

1. Compliance & Safety: Develops and enforces fleet safety policies and operator training programs.
2. Conducts regular audits and inspections to ensure adherence to DOT, OSHA, EPA, and other regulations.
3. Monitors fuel usage, emissions, and maintenance logs to ensure environmental compliance.
4. Implements and promotes safety awareness initiatives to reduce accidents and operational risks.

Procurement & Vendor Management: Manages procurement, leasing, and disposal of fleet vehicles and heavy equipment.

Negotiates contracts with suppliers, insurers, and service providers to optimize cost-effectiveness.

Maintains accurate asset records, including purchase history, maintenance logs, and depreciation reports.

Recommends fleet upgrades or replacements based on operational data and cost-benefit analysis.

Required Skills and Experience: Proven experience in fleet management, heavy equipment operations, or a related field. Strong knowledge of vehicle and equipment maintenance, procurement, and lifecycle management. Expertise in accident investigations, risk assessment, and incident reporting. Familiarity with insurance processes, claims handling, and regulatory compliance. Understanding of safety regulations, including DOT, OSHA, and EPA standards.

Other Requirements: Excellent analytical, problem-solving, and decision-making skills. Proficiency in fleet management software, telematics, and reporting tools. Strong communication and leadership skills to coordinate with operators, insurers, vendors, and regulatory agencies.

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