Full-Time Legal Administrative Assistant

We are seeking a dynamic, remote Legal Administrative Assistant to join a team.Schedule: Friday - Monday, 8:00 a.m. - 6:30 p.m. Pacific Time.

As a Document Processor/Administrative Support Specialist, you will provide real-time assistance to clients on your designated shift.

You will work with a team across multiple locations and shifts to provide high-level customer service and quality.

Responsibilities Include:

• Proofreading complex legal documents for style, consistency, spelling, syntax, punctuation, and grammar (using The Chicago Manual of Style, The Bluebook, and the California Style Manual).
• Performing word-for-word reading of converted documents to ensure accuracy.
• Performing cross-reference checks and defined term checks.
• Reviewing tables of authorities as requested.
• Checking corrected proofs against markup for accuracy.
• Checking formatting for consistency and adherence to client specifications.
• Creating, editing, and formatting legal documents to firm specifications using various software applications.
• Converting, cleaning, and formatting documents to/from different file formats.
• Creating charts, graphs, tables, and spreadsheets.
• Creating and/or editing Tables of Authorities and Table of Contents.
• Performing data entry utilizing various software applications.
• Transcribing digital dictation files.
• Restoring/recovering corrupted document files.
• Completing all assigned jobs by deadline accurately and timely.
• Following established policies and procedures.
• Performing additional duties as assigned, including, but not limited to: Research, Cite checking, File sharing, Court/agency filings, Time entry, Scheduling assistance, Pleadings and discovery indexing, New business intake, File management, Conference/CLE registration, Troubleshooting/customer questions, Special projects.

Qualifications

• High school diploma or equivalent; bachelor's degree preferred.
• 5+ years' experience in legal administrative assistant or paralegal roles preferred.
• Strong knowledge of MS Office programs (Word, Outlook, Excel, PowerPoint).
• Experience in legal word processing tasks (proofreading, creating TOAs and TOCs, inserting automated cross-references, converting PDFs to Word, applying Word styles using macros, troubleshooting problem documents) preferred.
• Ability to work through complex legal document markups and instructions accurately and timely.
• Prioritization of various requests and deadlines simultaneously.
• Strong written and verbal communication skills, including proficiency in English grammar, spelling, and punctuation.
• Proven ability to perform complex work under strict deadlines.
• Exceptional attention to detail.
• Professional and respectful interaction with clients and team members.

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