Full-Time Officer 1, Corporate Secretary

Job Summary: An entry-level corporate secretarial position responsible for delivering basic corporate secretarial services under supervision. This role focuses on standardized processes and routine administrative operations while developing core competencies. The position handles low-complexity tasks within established frameworks. In this role, you will enjoy the flexibility of a hybrid work environment, where you can balance remote work convenience with engaging in-office collaboration.

Core Responsibilities:

• Execute basic corporate secretarial tasks following established procedures
• Maintain accurate documentation and records within defined guidelines
• Support routine administrative operations with guidance
• Follow quality control processes and compliance requirements
• Develop understanding of basic corporate secretarial requirements

Tasks:

• Draft basic minutes and board papers using templates
• Process routine regulatory filings with relevant authorities
• Update and maintain statutory books and records
• Conduct basic file reviews following checklists
• Support document preparation for meetings
• Maintain client databases with guidance
• Monitor basic statutory deadlines
• Respond to routine administrative queries
• Complete detailed operational checklists

Educational Background: Bachelor's degree in Business Administration, Legal Management, Juris Doctor or related field. Additional certifications such as Chartered Secretary, LL.B (pre-law), or related paralegal qualifications are an advantage.

Professional Experience: At least 2 years of experience in a corporate secretarial, administrative, or similar role. Experience in managing client service operations and handling multiple deliverables. Familiarity with CAS systems and/or corporate secretarial software is a plus. Exposure to corporate secretarial practices, particularly in funds and special-purpose vehicles, is an advantage.

Skills and Key Behaviors:

• Proficient in drafting minutes, board papers, and processing regulatory filings with accuracy
• Strong understanding of maintaining statutory books, records, and client databases
• Ability to adhere to compliance and quality control standards
• Skilled in using operational checklists and meeting statutory deadlines
• Strong written and verbal communication skills
• Excellent organizational and prioritization abilities
• Proactive problem-solving and attention to detail
• Meticulous, organized, and deadline-oriented
• Demonstrates a "can-do" attitude and the ability to work under pressure
• Collaborative and responsive to team guidance while maintaining a commitment to quality and accuracy
• Professional and client-focused demeanor with a commitment to continuous learning and development

At IQ-EQ we want you to reach your full potential. We offer an inclusive and diverse environment to support your career aspirations. With a strong emphasis on continuous learning and a holistic approach to your professional and personal development. We also offer opportunities across our service lines and our international network of offices.

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