Full-Time Admin Assistant

Job Summary:

As an Admin Assistant, you will be responsible for the administrative support, managing daily operations, and ensuring the smooth functioning of the accounting team. This position requires a proactive and detail-oriented professional with a passion for administration and a proven ability to help team members and managers with their needs. 

Duties and Responsibilities

• Proactively identify and address issues with Partner and Managers before they escalate. Provide innovative solutions to improve administrative processes and overall efficiency. 
• Demonstrates leadership skills by organizing team meetings to understand the status of team members work and assist with collection of any missing documents or information. 
• Assist in preparing and managing financial reports and budgets. 
• Organize and coordinate executive meetings, including preparing agendas, taking minutes, and following up on action items. Ensure all meeting materials are prepared and distributed in a timely manner. 
• Assists with sending out information to clients through e-mails, Docusign and CCH iFirm. 
• Assists with the e-filing of tax returns and authorizations for clients. 
• Communicates with the Partner and Managers to handle ad hoc requests and queries. 
• Foster a supportive and nurturing office environment. Be the go-to person for administrative support and office management. 
• Comfortable with technology and implementing best practices to improve our effectiveness in our firms workflow. 

Experience and Skills

• Awareness and self-discipline to manage one's schedules and the firm production schedule. 
• Can differentiate and prioritize between mission-critical tasks and less urgent items. 
• High level of skill with technology and willingness to adapt to various computer software. 
• Experience with Microsoft Office (including Outlook and Excel). 
• Experience with Practice Ignition. 
• Experience with Karbon. 
• Experience with Docusign. 
• Experience with Rotessa. 
• Experience with CCH iFirm. 
• Experience with Xero. 
• Experience with QBO. 
• Experience with Sage. 
• Fluent in English, both written and oral. 
• High attention to detail.