Full-Time Founder's Assistant

We are looking for a passionate and resourceful Founder’s Assistant to join our team. This is a unique opportunity for someone who thrives in dynamic environments, embraces ambiguity, and stays adaptable as priorities evolve.

What you will be doing: As the organisation grows, the scope of the role will develop, but the core functions will include providing administrative support across the organisation and to the CEO, Jonathan.

Responsibilities include:

• Supporting the business:
  • Maintain an effective office environment for the team, ensuring administrative aspects (room use, meeting bookings, office supplies, including snacks) are organised efficiently.
  • Work with the People function on HR administrative tasks and onboarding of new employees.
  • Support the development of company-wide document management and control.
  • Participate in the design of internal and external marketing activities, including internal/external events and meeting planning and organization.
  • Contribute to additional special projects that impact the culture & growth of Matnex.
• Supporting our CEO:
  • Track action lists for Jonathan through interactions over multiple communication tools (email, MS suite, project management tools etc.).
  • Manage international travel, visas, itineraries, and bookings for the CEO, Jonathan.
  • Own meeting planning, note-taking & actions when needed.
  • Work closely with Jonathan to manage his diary and ensure all meeting logistics are taken care of.
  • Manage Jonathan’s company expenses.

We are looking for someone who is a caring team player and watches out for the team across multiple work-streams. This individual will also have a genuine interest in the company’s mission related to net-zero.

Experience:

• Work experience with at least one year as an EA/Office Manager/Project Manager, or equivalent, supporting C-level executives.

Skills:

• Proficient in using Microsoft Suite, Google Suite, and other collaboration tools, such as Teams, Trello etc.
• Experience in office administration, event management
• Excellent numerical literacy
• Excellent written and verbal communication skills, and the ability to adapt communication style to the situation and audience.

Nice to haves:

• Some bookkeeping or expenses management experience (training will be given if not)
• Understanding of the start-up ecosystem

Benefits:

• Stock Options: We value our employees and want you to share in the success of the company.
• Flexible holidays: 33 days annual leave/year
• Fully covered comprehensive private healthcare and mental health support
• Birthday day off
• Work abroad opportunities
• Enhanced Family & Carers leave
• Flexible work arrangements (shared office space in Shoreditch)
• Continuous learning and growth opportunities

The process:

• 30-minute introductory chat with Julia, People Associate
• 30-minute deep dive with Luxia, Head of Operations
• 90-minute in-person interview with Jonathan
• Finalist candidates provide two references from different organisations, with one from most recent employer.
• DBS check for successful candidate.

What is the last date for applying to the job?

Which countries are accepted for this remote job?