Full-Time Executive Assistant

Executive Assistant

Provides administrative support to one or more executives.

• Coordinates diaries, prepares meeting materials.
• Organizes and manages data, liaises with other departments.
• Maintains confidentiality, and communicates effectively.
• Coordinates closely with executives to maintain their diaries, aligning with preferences and priorities.
• Structures and prioritizes administrative tasks, including key events and travel plans.
• Creates and maintains reports, spreadsheets, distribution lists, email groups, and other documents.
• Arranges domestic and international travel (airline, hotel, car rentals, train tickets).
• Collaborates with all levels, develops networks with peers and external professionals.
• Prepares and coordinates presentations.
• Assists in staging virtual and in-person events.
• Oversees correspondences, sorts emails based on priorities.
• Prepares and submits executive expense reports.
• Conducts research and data gathering.
• Processes expenses and invoices.
• Processes purchase requests, purchase orders, and invoice coding.
• Coordinates accounts payable.
• Maintains and organizes documents in SharePoint and Teams.
• Assists in office activities (e.g., events).
• Completes tasks independently with moderate guidance.
• Performs related projects and duties.
• Required Experience: Night shift schedule (9pm-6am MNL time, Monday to Friday). Bachelor's degree or 3 years of experience in the same industry. MS 365 experience (Word, Excel, Outlook, PowerPoint).
• Skills Required: Highly motivated, fast-paced environment, strong interpersonal, organizational, and communication skills. Attention to detail, accurate documentation. Proven verbal and written communication skills. Experience drafting reports, managing multiple demands and deadlines. Experience working with a global team, and administrative/vendor support functions.
• Benefits: Hybrid work options. Compensation, benefits and well-being programs. Opportunity to work on transformational projects.

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