Full-Time Sales Marketing Assistant

Sales & Marketing Assistant

Work Arrangement: Remote, with flexibility to handle urgent tasks outside regular working hours.

Job Type: Full-time

Holiday Adherence: US Federal Holidays

PTO Entitlement: Standard PTO as per company policy

Salary: Competitive, commensurate with experience

Role OverviewThe Business Assistant will support the Sales & Marketing teams by managing day-to-day tasks, ensuring seamless operations, and driving strategic initiatives to completion. They will act as the right hand to senior leaders, handling both administrative and project management responsibilities.

Key Responsibilities

• Scheduling & Meeting Organization: Organize meetings, schedule across multiple time zones, send reminders, prepare materials (agendas, sales reports). Coordinate in-person events (client meetings, trade shows), including catering and venue arrangements. Manage travel bookings (flights, accommodations, itineraries).
• Communication & Documentation: Draft, edit, manage client-facing emails, prepare sales presentations, pitch decks, marketing collateral. Assist in creating and distributing marketing materials (newsletters, social media posts, event invitations).
• Sales & Marketing Support: Manage CRM systems (Salesforce/HubSpot), update client info, track sales leads, generate reports. Support marketing campaigns, coordinate timelines, track deliverables, meet deadlines. Assist with event planning, registration management, follow-up communications. Conduct client research, create briefing documents.
• Administrative & Data Management: Organize and maintain sales and marketing data (campaign metrics, customer feedback, sales pipeline updates). Coordinate tools (Slack, G-suite, Canva, Zoom). Provide support on ad hoc tasks (market research, competitor analysis, client proposals).

Immediate Tasks (Week 1)

• Manage leadership team's schedule and calendar.
• Organize internal and external meetings (agendas, minutes, follow-ups).
• Coordinate travel logistics.
• Manage communication channels and draft responses.
• Familiarize with company tools (Slack, G-suite, Salesforce, Notion, Airtable).

Requirements

• Must-Haves
• Highly organized, manages multiple priorities.
• Strong written and verbal communication skills.
• Project management background (Asana/Trello).
• Comfortable with AI-driven environments.
• Nice-to-Haves
• Startup experience.
• Professional demeanor, handles sensitive information.

Tools & Communication Channels

• Slack & Email
• G-suite
• Notion
• ChatGPT
• Salesforce
• Pitch
• Airtable
• Calendly
• Loom
• Miro
• Zoom

Benefits

• Growth opportunities
• Work-life balance
• Competitive compensation
• Professional development

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