Full-Time Administrative Assistant III

AECOM is hiring a remote Full-Time Administrative Assistant III. The career level for this job opening is Experienced and is accepting Philippines based applicants remotely. Read complete job description before applying.

This job was posted 1 month ago and is likely no longer active. We encourage you to explore more recent opportunities on our site. However, you may still try your luck using 'Apply Now' link below. We recommend focusing on newer listings available here.

AECOM

Job Title

Administrative Assistant III

Posted

Career Level

Full-Time

Career Level

Experienced

Locations Accepted

Philippines

Job Details

This role provides administrative support for various tasks, such as basic scheduling, travel arrangements, expense reporting, invoicing, purchase orders, and general assistance to one or more managers within a group, office, or business unit. Familiar with a variety of the field's concepts, practices, and procedures. Works under moderate supervision. This role requires the skills and ability to partner with leaders on confidential matters and communicate effectively and appropriately with internal resources, clients (where applicable), and other parties in a global and virtual working environment.

  • Provide support in general administrative tasks such as but not limited to filing, encoding, maintaining, and sorting files and documents.
  • Managing shared mailboxes including but not limited to email correspondence and basic scheduling.
  • Prepares, generates, and maintains reports, spreadsheets, presentations, and other necessary documents as required, in response to and in anticipation of the department’s needs.
  • Prepare, review, submit, and track expense reports for reimbursements.
  • Enter, track, coordinate, and process departmental invoices for payment.
  • Updates and secures Salesforce data to ensure accuracy, completeness, and usability for business operations.
  • Maintains and organizes documents in Sharepoint and Teams databases for stakeholders, including tasks such as saving, organizing, and creating folders for efficient document repository management.
  • Reroute documents to other approvers when necessary.
  • Conduct online research or other types of research for onshore partners..
  • Answering customer inquiries, maintaining client records, performing research on financial products such as stock investment, and providing administrative support to the stakeholders as needed.
  • Preparing and/or monitoring compliance and/or correspondence requirements
  • Processing Certificate of Insurance and ensuring correctness of data. (COI)
  • Process travel bookings such as air, land, hotel, and other necessary bookings suitable to stakeholders' needs.
  • Virtual coordination with suppliers and vendors.
  • Maintain the SOP/DTP of current processes and assist with documentation updates as required.
  • Maintain confidentiality and a high level of professionalism in all interactions and when handling sensitive information.
  • Relies on experience and judgment to plan and accomplish more complicated goals. Completes tasks independently and receives guidance on new assignments or atypical matters.
  • Perform and accomplish the responsibilities listed above with moderate guidance of Team Lead.
  • 3+ years of relevant experience in a fast-paced complex environment
  • Proven work experience as an Administration Assistant
  • Strong experience working in Microsoft Word, Excel, Outlook, and PowerPoint required.
  • Highly motivated with the ability to function well in a fast-paced environment.
  • Excellent interpersonal, organizational and communication skills
  • Strong attention to detail with an ability to deliver accurate documentation and task completion.
  • Excellent time management skills and ability to multi-task and prioritize work.
  • Experience managing multiple and changing demands, details, and deadlines.
  • Prior experience in leading people is a plus.
  • Ability to effectively communicate and collaborate within a specific group of internal and external customers. (Communication)
  • Ability to maintain good customer relationship with the ability to proactively support customer needs and requirements. (Customer Service)
  • Ability to be thorough and meticulous in completing multiple assigned tasks within deadline and in identifying errors, duplicates, and discrepancies through defined methods. (Attention to Detail)
  • Ability to identify, assess, and resolve simple to moderate issues by following defined policies and procedures. (Problem Solving)

FAQs

What is the last date for applying to the job?

The deadline to apply for Full-Time Administrative Assistant III at AECOM is 14th of December 2024 . We consider jobs older than one month to have expired.

Which countries are accepted for this remote job?

This job accepts [ Philippines ] applicants. .

Related Jobs You May Like

Talent Administrator & Coordinator - French

US & Canada
4 days ago
Administrative Support
Communication
Customer Service
Cielo
Full-Time
Entry Level
YEAR $33000 - $40000

Administrative Assistant

Beirut, Lebanon
5 days ago
Administrative Assistance
Communication
Microsoft Office Suite
Jobs For Humanity
Full-Time
Experienced
YEAR $1300 - $1300

Executive Assistant

Franklin, Tennessee
6 days ago
Administrative Support
Communication
Microsoft Office Suite
ServiceNow
Full-Time
Experienced

Administrative Assistant

Dorval, Canada
1 week ago
Attention To Detail
Bilingualism
Communication
Transat AT
Full-Time
Experienced

Teamassistenz

Germany
1 week ago
Adaptability
Communication Skills
Microsoft Office
Tecis Finanzdienstleistungen AG
Full-Time
Entry Level
MONTH $2900 - $3300

Executive Assistant

Cairo, Egypt
1 week ago
Administrative Support
Communication Skills
Contract Management
Whitecollars
Full-Time
Experienced

People Ops Admin

Ukraine
1 week ago
Communication
Data Analysis
HR Administration
Atlas Technica
Full-Time
Entry Level

Founder's Assistant

London, United Kingdom
1 week ago
Administrative Assistant
Communication
Event Management
Materials Nexus
Full-Time
Entry Level

Executive Assistant

Taguig City, Philippines
1 week ago
Administrative Support
Communication
Microsoft Office Suite
AECOM
Full-Time
Experienced

Executive Assistant

USA
1 week ago
Calendar Management
Event Planning
Expense Reporting
Upstart
Full-Time
Experienced
YEAR $61300 - $82000

BILLING ASSISTANT

SHAH ALAM, Malaysia
1 week ago
Billing
Communication Skills
English
SGS
Full-Time
Entry Level

Executive Assistant

USA
1 week ago
Communication
Microsoft Office Suite
Robert Half
Full-Time
Experienced
YEAR $100000 - $135000

Looking for a specific job?