Full-Time Administrative Support Assistant

Capital One is looking for a detail oriented, innovative, confident, and experienced professional to interact effectively and positively with clients, vendors and others on behalf of our company. It is an exciting career opportunity in a business-casual, tech-savvy, collaborative environment where your contributions will be recognized and rewarded.  

As an Administrative Support Assistant II, you will perform an array of administrative functions in support of multiple individuals in a fast-paced environment.  You will manage calendars, handle travel arrangements, create expense reports, and disseminate information. Your communication will be personable while still getting your point across. As team ambassador, you are proficient in writing and proof-reading with impeccable grammar and composition.  You will collaborate with other administrative professionals to achieve team results.  

To be successful in the role, you will need a high level of professionalism, social skills, including listening and communication skills. You will have demonstrated the ability to respond effectively and efficiently while maintaining flexibility. You will be someone who wants to feel involved in the life of the office, who doesn’t mind helping others out and who thrives on being busy and interacting with others.  

Responsibilities:

• Managing daily calendars for multiple executives, demonstrating flexibility and problem-solving abilities to adjust or prioritize schedules based on last-minute changes
• Arrange and reserve conference rooms, catering, audio/video and other essential services as needed for meetings and conferences
• Coordinate travel arrangements and create expense reports in a timely manner using Capital One systems
• Drive key team activities and events (such as all-hands meeting, team meetings, conferences, ordering supplies and social events)
• Prepare professional business communication documents including memos, letters, and emails 
• Build and maintain good business relationships with executives and administrative staff across the organizations 
• Participation in general administrative duties (copying), distributing mail, ad-hoc projects, committees and/or group events
• Promote a fun and team-oriented work environment

At Capital One you will find an environment that inspires a can-do-anything spirit with a multitude of supportive resources. Better still, you will find managers who encourage you to be your best in all areas of your life. If you are ready to create an administrative role that satisfies your professional goals while balancing your personal interests, then Capital One is eager to talk to you.  

Basic Qualifications:

• High School Diploma, GED or equivalent certification
• At least 1 year of Administrative experience
• At least 1 year of experience in Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) or Google Suite 

Preferred Qualifications:

• Associates degree
• At least 2+ years of experience as an Executive Assistant or Administrative Assistant in a fast-paced environment 
• At least 1+ years of calendar management supporting multiple executives
• At least 1+ year of meeting and event planning experience
• Experience setting up video conference and Zoom/Skype technology for meeting users
• Experience planning ahead and managing time effectively
• Excellent written and verbal communications
• Excellent organizational skills

At this time, Capital One will not sponsor a new applicant for employment authorization for this position.