Full-Time HR Assistant - Employee Relations

The Human Resources Assistant will provide general administrative support to the Employee Relations and Leave & Accommodations workgroups within the Human Resources Department.

Position Requirements:

• 1-3 years of verifiable experience in an administrative or Human Resources support role.
• High school diploma or equivalent (Associate's Degree in Human Resources or a related field preferred)
• Reliable, highly organized and detail-oriented 'can-do' team player with excellent written and verbal communication skills
• Ability to maintain confidentiality and handle sensitive information
• Knowledge of employment laws and regulations
• Must be proficient in speaking, reading, and writing in English.
• Bilingual in Spanish is a bonus
• Ability to pass a full background check and drug screening
• Strong computer skills (proficiency with Google Suite: Gmail, Sheets, Docs, etc.), Microsoft Office (Word, Excel, etc.), and Acrobat
• Familiarity with HR systems (UKG, payroll software) is a plus
• Excellent organizational and time management skills
• Must have a valid driver’s license and operable personal vehicle (proof of insurance required)
• Position is telecommuting approved for a hybrid work schedule of possibly 1-3 days per week remote. Employees must have the ability and set-up to work from home, have a dedicated space to efficiently and ergonomically perform job duties, and must be able to abide by FPI's Telecommuting policies.

Responsibilities:

• Generates ad-hoc reports requested by managers, providing necessary data and information for decision-making purposes.
• Assists in managing unemployment claims, ensuring accurate documentation, and timely responses.
• Responds to requests for eligibility for rehire or employee transfer requests based on company policies and guidelines.
• Manages and prioritizes incoming inquiries from the general ticketing system for Leave & Accommodations and Employee Relations.
• Monitors and manages the dedicated email inbox for Leave & Accommodations inquiries, providing timely responses and forwarding messages to appropriate personnel.
• Processes necessary verifications for employees on leave. Maintains filing of employee medical documents.
• Collaborates with the Recruiting team to facilitate employee placement, ensuring a smooth transfer or offboarding process.
• Collects and prepares separation packets for payroll purposes, ensuring accurate and timely process of employee separations.
• Manages payroll tasks related to employee leaves, including processing PTO requests, correcting payroll discrepancies, and ensuring accurate deductions.
• Completes state governmental agency forms related to employee leaves.
• Responds to subpoenas for records and file requests from attorneys and employees, ensuring confidentiality and compliance.
• Updates HR system with leave status, supervisor, deduction changes.
• Assists employees by printing copies of paystubs and W-2 forms as needed.
• Addresses discrepancies or complaints related to bonuses, ensuring accurate and timely payment.
• Responds to inquiries involving expense reimbursements for employees on leave or those who have left the company.
• Assists with third-party leave administrator's requests related to leave & accommodations claims, ensuring timely submissions, responses, and the collection of accurate information.
• Tracks and files annual performance evaluations, ensuring proper completion and adherence to timelines.
• Monitors and follows up on time card corrections and bonus payments to ensure accuracy and timely processing.
• Generates and analyzes weekly leave reports and conducts regular audits to identify and rectify discrepancies and errors.
• Updates the leave calendar with medical certification due dates and performs weekly audits to confirm employees’ leave status are accurate in the HR system.
• Assists with additional HR-related tasks and projects as assigned by the HR Manager.

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